Board rooms must be optimized for the meetings and presentations that happen inside them. Designers have to consider the furniture, the lighting, the air conditioning, and the catering. They should also think about adding the best board room equipment that can fit the budget. Below are some of the vital items that should be present in this kind of environment:
Overhead Projectors
Slides, videos, images, and documents can be shared with other people in the room through overhead projectors. These come with a remote control for ease of use. They must have enough brightness to make the images clearly visible despite the presence of ambient light. Otherwise, the room will have to be darkened to reduce interference. Find a high-resolution projector with a heavy-duty lamp that can last for a long time. The projected image must be big enough for the text to be readable to those at the back of the room.
Conference Systems
Some meetings might have participants in remote locations. This is becoming the norm given the global nature of large companies, outsourcing strategies, and travel restrictions. There has to be a system that can make it possible for others to join the conference with everyone hearing each other properly as if they were all in the same room. These systems could be purely for voice while others have a video component. It should be easy to add or remove participants and control the flow of the conversation.
HD Video Cameras
The meetings might have to be recorded or streamed in real time. Using high definition cameras will make sure that the video will be usable from the other end. Anything else is likely to appear grainy and unwatchable. The cameras should faithfully reproduce the scene from the colors to the lighting. Many struggle with low light situations so check the performance before making a purchase. You can go for a full HD camera or even a 4K camera if the Internet speed can handle it. There could be a single camera for the entire room or one camera per participants.
High Fidelity Speakers
The speakers should also be of high quality with enough power to make the speakers heard around the room. No one should be forced to raise their voice and sound unnatural because of poor audio. Instead of having just one big speaker, it would be better to have multiple small speakers distributed around the board room.
